Apply to host a viewing party

Hosting your own viewing party is simple and it's a fantastic way to get a group of people together, to share ideas and get inspired.

Sign up on the form below to register your own viewing party and get featured on our viewing party map.

This person might be contacted on the day by people who need directions or important information.
Street, suburb, city / town
Times of Viewing party
TEDxCapeTown Pause & Effect will take place from 09h00 - 17h00 with several breaks inbetween. We recommend hosting your viewing party at the same time
Please let us know if you have any additional comments or questions.
I hereby have read, understand and accept all the TEDx Viewing Party Rules and will adhere to them on the day of our viewing party event.

Viewing Party FAQs

When is TEDxCapeTown 'Pause & Effect' Event?
Saturday, 17th November, 2018 

Where can I find the webcast?
The link will be posted one week before the event.

What is the webcast schedule?
The webcast will begin at 09h00 SAST and run until 17h00 SAST. There will be two breaks, during which the live streaming will be offline, but we will be showcasing past TEDxCapeTown talks

Where is TEDxCapeTown 'Pause & Effect' being held?
At the Avenue, V&A Waterfront, Cape Town.

How can I find out where other viewing parties are?
Approved viewing parties will be listed on the 'Viewing Parties' page.

What kinds of equipment do I need to show the webcast?
The main things you need are a TV, monitor or projection screen large enough for your space, and a computer.

*Why should I register as an official party?
So glad you asked! Registering with us means we’ll promote your party on our website, and you’ll be able to use TEDxCapeTown logos and materials in getting the word out about your gathering. You’ll also be part of the larger experience of TEDxCapeTown as your guests spread the word that they’re at your party. And it’s as easy as registering here:

Who can host a viewing party?
If you’re affiliated with an organization, club, publication or company that wants to encourage people in your community to explore ideas worth spreading, you’d make a great viewing party host. But you can also just invite a few friends to your house. At viewing parties, people enjoy engaging with like-minded individuals and newfound friends. Your network of supporters will be a great guest list and way to promote your event. Find out more information on the "How to Host a Viewing Party" page.

Is there a fee for hosting an official viewing party?
Absolutely not. Official viewing party hosts do not pay dues or fees to TED or TEDxCapeTown and showing the webcast is free. Find out more information on the "How to Host a Viewing Party" page.

Where can I hold a party?
TEDx events are independently-organized, but TED has some requirements if you’re going to use the name. Company conference rooms, schools, community centers or private homes are all great places to host a party. Viewing parties may be held in spaces such as restaurants, but you cannot compel guests to buy anything, including food – and the party must be in a separate area where people won’t be wandering by. Please read the Viewing Party Rules on the "How to Host a Viewing Party" page.

What should we do during breaks?
We’ve found that most people are pretty excited to talk about what they’ve just heard and experienced. You can facilitate a more formal discussion, break for a casual chat over munchies; give a platform to your own speakers; or just allow for the time and space for people to do whatever they want. The possibilities are endless.

Do I have to show the whole conference?
The conference is best viewed as a whole. Showing both sessions is the optimal use of an official viewing party, and the most effective way to promote real conversations about the talks.

How should I promote my party?
Your network of supporters and community members is the best place to start. You can use your website, blogs, fliers, email, press releases and social media—whatever you choose. However, if you want to publicize that you’re hosting a TEDxCapeTown official viewing party, you must register here and get a confirmation from us BEFORE pushing the “publish” or “send” button.

TEDx Viewing Party Rules

Venue
TEDx viewing parties must be free of charge to attendees. Hosts or sponsors cannot make money off the event. Sponsors may offset costs, but they must pay vendors directly.

Viewing parties may not have more than 100 guests without prior approval. If you think you’ll have more than 100 guests, email us at [email protected]. Only parties of fewer than 100 guests can have local speakers during breaks in the webcast.

If your party will be in a space such as a restaurant, cafe or store, you must either “buy out” the entire space or hold the party in a back room or an area separate from the main venue space. Your gathering shouldn’t be in a space where people who are not guests will be wandering in and out. You may need signage or some other way to mark off the area for your party.

Food / Drink
You can offer food and drink for free or for purchase, but you cannot compel guests to buy anything—no purchase requirements of any kind.

Promotion
Once you’ve registered and received approval, you may promote your event as an official viewing party for TEDxCapeTown 2018. If you would like to promote your event with relevant logos and design work, please contact us to obtain the correct logos and design work, to ensure you are in line with brand regulation.

You must get approval for any proposed promotional materials five days before distribution. Just email us at [email protected].

Any webpages or online promotion for your viewing party must include links to TEDxCapeTown.org and make clear this site is the official TEDxCapeTown page.

Social media
You must use a pre-existing account to promote your viewing party. For Twitter, tag the event and TEDxCapeTown using #TEDxCT and #PauseXeffect  For Facebook, like us at facebook.com/TEDxCapeTown and tag #TEDxCT and #PauseXeffect  in your posts.

Sponsors
All sponsors must be approved by TED. Please email [email protected] if you are planning on having a sponsor, and we’ll apply for approval from TED. Under no conditions will TED allow companies or organizations that deal in the following to sponsor TEDx viewing parties: Weapons / ammunition; tobacco / cigarettes; adult-oriented products / services.